CY Partners


Document Administrator - GxP / GMP

Ref: 137

31 May 2024

Document Administrator - GxP / GMP

Permanent Position

Based in Greater London

Paying up to £28,000 annually, with additional overtime

Do you have strong administrative skills and an eye for detail in documentation?

Would you like to work for a reputable scientific organisation, making a direct difference to patients lives across the globe?

My client, a leader in delivering high quality, processed biological materials is seeking a Document Administrator - GxP / GMP to join their growing team. In this role you will support documentation activities across the manufacturing site, creating, updating and distributing key Good Manufacturing Processes (GMP) documents, in addition to assisting with activities such as archiving and auditing.

This role includes occasional on-call duties, which the successful candidate will be paid overtime for.

Key Responsibilities of the Document Administrator - GxP / GMP will include;

  • Support efficient documentation activities within the organisation, processing and controlling technical documentation across physical and electronic platforms.
  • To comply with strict document control protocols, identifying and actioning areas of improvement.
  • Drive forward a culture of Good Documentation Practice (GDP).
  • Ensure adherence to GMP / GxP / GLP and best practice always in accordance to internal policies and Standard Operating Procedures (SOPs).
  • Initiate and monitor documentation reviews, recalling documents in line with timelines and control measures.
  • Conduct internal audits in line with documentation and organisational compliance.
  • Maintain the archive system, for both paper and electronic documentation.
  • Provide training and support to internal colleagues on associated documentation systems and policies.


To be considered for the Document Administrator - GxP / GMP role you'll need the following skills and experience;

  • Demonstrable experience within administration and documentation, preferably from a regulated industry e.g. Pharmaceuticals (GMP), Clinical / Medical (GCP), GXP, UKAS, GDP, ISO etc.
  • Strong IT skills, with a proficiency using Microsoft Office and similar software packages.
  • A keen eye for detail to be able to identify documentation abnormalities and take steps to address these.
  • Ability to listen, clarify, identify solutions and agree actions, within a fast paced and changing environment.
  • Excellent communication skills and a personable nature to support relationship building within the team and organisation.
  • Ability to work both independently and within the larger organisation team to ensure the smooth running of documentation and manufacturing activities.
  • A degree (or equivalent working experience) in a scientific discipline such as Biology, Chemistry, Biotechnology or a related area.


Key Words "Administration, Administrator, Documentation, Document, Document Control, Document Controller, GxP, GMP, GLP, GCP, Good Manufacturing Practice, Good Documentation Practice, Biological, Pharmaceutical, Biopharmaceutical, QA, Quality Assurance, Audit, Archive, London, Greater London”


Please apply online or contact Katie-May Kress at CY Partners for more information.


The recruiter has stated that all applicants for this job should be able to prove that they are legally entitled to work in the UK. CY Partners Recruitment Ltd, trading as CY Partners is an Employment Business/Agency.

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